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The GFTN Guide to Legal and Responsible Sourcing

13.3 Example of an Action Plan and Targets for a Responsible Purchaser

The initial assessment of the supply chain indicates the baseline from which annual targets have been set, as shown below:

Overall Performance Targets

Category  Proportion of Forest Products in Supply Chain Year 1 Target Year 2 Target Year 3 Target
Unknown/Unwanted 45% 0% 0% 0%
Step 1: Known Sources 25% 20% 5% 0%
Step 2: Known Licensed Sources 25% 50% 35% 10%
Step 3: Sources in Progress to Certification 5% 15% 30% 40%
Step 4: Credibly Certified Sources / Recycled 0% 15% 30% 50%

Based on this annual assessment and subsequent discussions with stakeholders, the following targets and actions are agreed to.

Year One Action Plan

Action No.

Action

Activities

Target Date

1.

Reduce unwanted sources to zero from 45%

  • Resend questionnaires to suppliers that have not responded.
  • Ensure that all suppliers that have responded have fully completed the questionnaire.
  • Re-source to known and managed operations any forest products that come from (1) HCVFs that are neither certified nor scheduled for certification or (2) inappropriate land clearance projects.
  • De-list suppliers that do not conform to this policy.

End of Year 1

2.

Reduce the known sources category to 20%

  • Require all suppliers with unknown sources to provide documents and assurances to confirm that their timber is from known sources.
  • Within six months, hold a seminar for suppliers (with the help of third parties such as WWF) to discuss methods of improving traceability to established a minimum of known sources.

End of Year 1

3.

Increase the "known licensed source" category to 50%

  • Require all current suppliers with known sources to provide documents and assurances to confirm that their timber is from known licensed sources.
  • Within six months, hold a seminar for suppliers (with the help of third parties such as WWF) to discuss methods of ascertaining the legality of forest products.
  • Fund research to identify legal compliance best practice for suppliers in key countries where issues have been raised.

End of Year 1

4.

Increase the "sources in progress to certification" category to 15%

  • Require major suppliers to bring pressure on their affiliates to join a stepwise certification programme such as GFTN.
  • Require medium-size suppliers to ensure that their sources proceed with certification. This will require that the secondary source first undergo successful preassessment from an independent certifier. All parties will enter into a contractual agreement on this basis.

End of Year 1

5.

Increase the "certified" category to 15% or more

  • Identify potential new suppliers of certified forest products and requesting that they tender for existing business.
  • Undertake new product development that permits the early consideration of the use of certified forest products.
  • Attend at least two major trade shows at which certified forest product suppliers are present.
  • Contact certified suppliers to identify potential opportunities for doing business with them.

End of Year 1

6.

Increase transparency and capacity

  • Publicly report data and performance year on year (in annual report/Web site)
  • Publicly report targets (in annual report/Web site)
  • Publicly report policies (in annual report /Web site)
  • Verify all externally presented data (using a third party)
  • Hold supplier and staff training and conferences (all trading and technical staff, 50% of suppliers, and two conferences)

End of Year 1 and on-going.


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